Position Information

NY HELPYes

AgencyTransportation, Department of

TitleOffice Assistant 1 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36232 to $44828 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County New York

Street Address 50 Wolf Road

City Albany

StateNY

Zip Code12232

Job Specifics

Duties Description Duties include but are not limited to:

• Open the mail, log, and distribute to appropriate parties for handling.

• Monitor shared mailbox and answering inquiries.

• Responsible for motorpool activities such as committing vehicles for reservation, dispatching vehicles to operators, and assisting operators with any questions they may have.

• May be responsible for dropping off vehicles for car washes and maintenance, light snow removal and transporting paperwork to/from the DMV.

• File paperwork, as necessary, for DMV titles, registrations etc.

• Scan documents and attach them to the Asset Management System (AMS) files.

• May assist with answering the main telephone line, taking messages, and performing follow ups.

• May assist with scheduling appointments and meetings as necessary.

• May assist with gathering information for trainings or statewide meetings – book hotel rooms, manage the attendees and any changes associated with them.

• May need to assist in the process of receiving on equipment or services received into the Statewide Financial System (SFS).

• May need to assist with SFS monitoring of eSettlements invoices as well as Match Exception invoices.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive
minimum qualifications for this position. The qualifications are:

There are no minimum education or experience requirements for this title.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name NYS DOT Office of Fleet Administration & Support

Telephone

Fax

Email Address dot.sm.mo.operations.personnel@dot.ny.gov

Address

Street 50 Wolf Road

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-25-170 and last name in the subject line and referenced in the letter of interest no later than April 28th, 2025 to:

New York State Department of Transportation
Office of Fleet Administration & Support
50 Wolf Road, POD 5-3
Albany, NY 12232 dot.sm.mo.operations.personnel@dot.ny.gov